September 18, 2019
The Board of Trustees of School District No. 58, Bingham County, Idaho met in regular session at 7:03 p.m. on Wednesday, September 18, 2019 at the Aberdeen School District Office in Aberdeen, Idaho.
CALL TO ORDER AND ESTABLISHMENT OF A QUORUM
Chairman Elaine Blik opened the meeting at 7:03 p. m. Present were Mike Shackelford and Sherrie Mauroner. A quorum was established. Todd Lowder arrived at 7:07 p.m. and David Wahlen arrived at 7:10 p.m.
PLEDGE OF ALLEGIANCE
Those present recited the Pledge of Allegiance
DELEGATION AND PATRON INPUT
Financial Auditor Morgan Hatt briefed the Board on the results of the annual audit performed for fiscal year ending June 30, 2019 and answered questions. He discussed how the fund balance has decreased this last fiscal year primarily due to the plant facility levy not passing and the additional costs in finishing the high school construction project. Mr. Hatt suggested that the high school create a spreadsheet to track individuals that will need the 1099 tax form completed and submitted at the end of the calendar year. The spreadsheet will need to be forwarded to the district office for the 1099s to be completed annually if an individual has received $600 or more in a calendar year.
SUPERINTENDENT AND ADMINISTRATORS’ REPORTS
Mrs. Ward reviewed her written report. She thanked Kristy Copeland and Layne Arnoldson and all those that volunteered for the work they do at the state fair with the fish booth for the Aberdeen Education Foundation. She discussed the PERSI meeting that the district office attended and commented that Idaho has one of the best public employee retirement systems in the country. She thanked those involved in finishing the road in front of the auditorium.
Mr. Pincock discussed his written report and highlighted that the first grade check was done and there were sixteen students who started the year not eligible to play sports. After the second grade check only three students are not eligible. The goal is to have zero students not eligible. The high school received $10,000 for the IQPS grant for the 19-20 school year. This is the second year this grant was awarded for the high school greenhouse project. He added that referees are now paid through the state directly with a service called ArbiterPay and this will reduce the number of individuals requiring a 1099 tax form at the end of the calendar year.
Mrs. Mennear reviewed her written report and highlighted that STEM night will be October 21st, 2019. Two seniors are helping organize this event as their senior projects, and Ms. Johnson is supervising and helping them put it together.
Mrs. Colton discussed her written report and highlighted that they would like to try something different this year. Mrs. McCombs, the elementary school music teacher would like to hold a Christmas program on Wednesday, December 17th from 6:30 to 7:30 pm and the Veteran’s Day assembly during school on November 11th. She added that twenty-one teachers voted on this with sixteen in favor of the change for this year. She thanked Northwest Farm Credit for donating backpacks and supplies to the school for the students.
Mr. Vaughn discussed his written report. He attended a training with our special education faculty on September 12th in Idaho Falls for Edplan, the new special education software program
that the school will be piloting this year. He recently uploaded a database of our special education students. He discussed funding provided from Title I-A to help pay for homeless student’s expenses such as some medical costs and school supplies.
APPROVAL OF AGENDA
There were changes to the agenda to add the high school out of state/overnight trip request for the national FFA convention trip request in Indianapolis, Indiana from October 24th through November 4th under consent items – actions 7-F.
A motion was made by Trustee Lowder and seconded by Trustee Shackelford to approve the agenda as amended. The motion passed.
CONSENT ITEMS- ACTIONS
Approval of August 21st Regular Meeting Minutes
Approval of August 2019 Claims
August 2019 Financial Report
County Tax Report
Building Budget Reports
Out of State/Overnight Trip Requests
Middle School Yellowstone, STEM – 6th grade May 12th – 14th 2020
High School National FFA Convention Indianapolis, Indiana October 24th – November 4th, 2019
A motion was made by Trustee Shackelford and seconded by Trustee Mauroner to approve consent items A-F as presented. The motion passed.
Board Policies for Approval – 608 Middle School/Junior High School Required Instruction, 610 – High School Graduation Requirements, 674 – English Learner Programs, 675 – Career Technical Schools, 676 – Placement of Secondary Students at Alternative Schools, 400.1 – Organizational Chart
A motion was made by Trustee Wahlen and seconded by Trustee Lowder to approve the Board policies as presented. The motion passed.
Approve 2018-2019 Annual Audit Report
A motion was made by Trustee Lowder and seconded by Trustee Wahlen to approve the 2018-2019 annual audit. The motion passed.
Approve August 2019 New Hires
A motion was made by Trustee Mauroner and seconded by Trustee Lowder to approve the August 2019 new hires. The motion passed.
Approve the 2019-2020 Aberdeen School District Student Handbook
A motion was made by Trustee Mauroner and seconded by Trustee Shackelford to approve the 2019-2020 Aberdeen School District Student Handbook. The motion passed.
Approve 2019-2020 Continuous Improvement Plan to Include College and Career Plan and Literacy Plan
A motion was made by Trustee Shackelford and seconded by Trustee Lowder to approve the 2019-2020 Continuous Improvement Plan which also includes the 2019-2020 College and Career Plan and the 2019-2020 Literacy Plan. The motion passed.
Approve (or reject) Bus Bid to Sell the 2002 66 Passenger School Bus # 18
A motion was made by Trustee Shackelford and seconded by Trustee Mauroner to accept the bid from Leinel Brambilia with El Jaliciense to buy the 2002 66 passenger school bus # 18 for $2,200. The motion passed.
BUSINESS ITEMS- DISCUSSION
There were no business items to discuss.
Trustee Wahlen is excited for the new road that was completed. He said it looks wonderful along with the landscaping around the auditorium.
Trustee Shackelford also said the new road looks great and he appreciates all the volunteer work that has been done with labor and equipment to help finish the road.
Trustee Mauroner appreciates living in a small community and what everyone is doing for the school. She reminded everyone to wear black for the upcoming home football game.
Trustee Lowder appreciates living in a small community and is proud to live in Aberdeen.
Trustee Blik echoed Trustee Lowder’s comments and said it is a blessing to live in a small town were the community comes together to find solutions to problems. She thanked those in attendance for coming to the Board meeting.
A motion was made by Trustee Shackelford and seconded by Trustee Wahlen to adjourn the meeting. The motion passed and the meeting adjourned at 8:48 p.m.
Clerk: Approved by Board of Trustees: